How to scan a document with iPhone

Figuring out how to scan a document on iPhone is incredibly important to stop you from having to pay a subscription service to do it for you. Do away with all that scanning equipment and get scanning in mere seconds. 

Not only can you scan your documents easily with the Notes app but you can turn them into PDFs, send them to friends, mark them up, and use them in other apps. 

Previously, you would need entirely new apps just for this simple feature but recent upgrades to Notes have meant they are a thing of the past. 

This is everything you need to know if you want to know how to scan a document on iPhone. 

How to scan documents on iPhone

The document scanner can be found in the Notes app on your iOS device. With just a few taps, you'll have a well-scanned document ready to mark up, convert to PDF, and share with another app.

1. Open Notes on your iPhone
2. Create a new note or tap on an existing one to add a document
3. Tap the camera button at the bottom of the screen or above the keyboard
4. Tap Scan Documents
5. Line up the document you want to scan
6. Tap the shutter button if the scanner doesn't automatically scan the document. Repeat this step for every document you want to scan
7. Tap Save after scanning all of the necessary pages. The button will keep count of how many pages you've scanned

The scanned pages will populate in a new note in the Notes app. Feel free to add other text or images if necessary. The great thing about using the scanner in the Notes app is that it's still a note and works exactly the same way that you'll already be used to. 

How to mark up a scanned document on iPhone

Once you've scanned a document, you can mark it up with any of the built-in markup tools in the Notes app. With the markup tools you can highlight, handwrite, cut out and move sections (magic rope style), and add a text box, shape, or arrows. You can also add your signature, all from within the Notes app - signing documents has never been so easy.

1. Tap the scanned document in your note
2. Tap the share button in the top right of the document
3. Scroll down and click Markup
4. Tap Done when you are finished

All of markup changes will now be saved.

How to save a scanned document as a PDF

While you were previously required to turn your scanned documents into PDFs manually, the Notes app in iOS 17 does this automatically. Saving the PDFs in the Files app is the easiest way to keep on top of these documents, here's how to do it.

1. Tap your scanned document
2. Tap the share button in the top left
3. Tap the app that you want to save your PDF to

How to share a scanned document on iPhone

Want to send your scanned document to a friend, family member, or colleague? You can do that easily from the Notes app.

1. Tap your scanned document
2. Tap the share button in the top left
3. Tap on the app you want to share the note with
4. Share your PDF

How to delete a scanned document on iPhone

If you've accidentally scanned the same document twice or decide you want to try again after you've saved a scanned document, you can delete a single scan without having to delete an entire document.

1. Tap your scanned document
2. Tap the trash can in the bottom-right corner
3. Tap Delete Scan

You will only delete the specific scanned page you've selected. If you want to delete the entire document, simply delete the note.

Scanning documents on iPhone has never been so easy

This guide is everything you need to convert some physical documents into digital versions to make your life easier. Store them and share them right from your iPhone without any hassle. Once you've mastered this simple tool, you'll be well on the way to digitally decluttering your life.

One More Thing... A more accessible reader

Perhaps one of the greatest parts of being able to scan documents with iPhone is the camera's built-in reading functions. Not only can you scan your documents, but you can read them through the app, copy them, and then add them into a brand new doc. This can then be read aloud via screen readers, which can't be done with traditional physical documents. 

Even if you don't have a reason to scan documents, doing so can go a long way when the person on the other end of your communication line has limited vision or struggles to read a picture.

There are many reasons to scan documents with iPhone and now you know how to use the feature you'll quickly see why.